Tedaro runs purchase requests, price quotes, tenders, approvals, purchase orders and goods receipt in one system instead of email, Excel and paper. Every decision leaves a record.
RFQ-2026-0142
2026-11-04 12:00 UTC
| Item | Quantity | Status |
|---|---|---|
| A4 paper, 500 sheets | 40 | waiting |
| Printer toner | 6 | waiting |
| Folder | 120 | waiting |
Not a real company or price.
How it works today
The request arrives in one email, the quotes sit in other threads, the comparison lives in an Excel file, the approval is in a messenger or on paper, and the invoice is back in email. A year later, answering "why was this supplier chosen?" means searching several folders and mailboxes.
Tedaro brings these stages together and records every step.
Flow
Each step starts from the result of the previous one. Data is not re-entered.
A user creates the request from a form or the catalog; cost centre and documents are attached.
Procurement picks the method: catalog call-off, quick RFQ or tender.
In a tender, bids stay encrypted until the deadline.
Quotes are compared line by line, side by side; in a tender the committee scores against criteria.
The award goes through the approval chain your company has defined.
The approved result produces a purchase order per supplier, sent to the supplier, who confirms it.
Goods receipt (partial receipts are allowed) is recorded in the system.
The supplier's invoice is checked automatically against the order and the receipt.
At every step the system records who did what, and when.
Sealed tenders
In a tender, each bid is encrypted before it is stored. The key that decrypts it is created when the tender is published and is not kept in the open; only a separate "opening" process can use it, and that process runs only after the deadline and the required confirmations. Procurement staff, administrators and the application itself cannot see prices before the deadline.
Honest limit
Open RFQs and quotes entered by a buyer on behalf of a supplier carry no sealing guarantee; this is by design, and such quotes are flagged in the comparison grid.
TND-2026-0031
2
2026-11-04T09:58:41Z
sha256:7c1e9a40…d2b04f
Comparison and approval
Quotes appear in one grid, line by line and side by side, with the lowest price highlighted. You can pick the winner per line and split an order between suppliers. If the lowest price is not chosen, or fewer quotes arrived than your company's minimum, a justification is required; it is stored with the result and in the audit log.
| Item | Quantity | Supplier A | Supplier B | Supplier C |
|---|---|---|---|---|
| A4 paper, 500 sheets | 40 | 11.80 | 10.95awarded supplier | 11.40 |
| Printer toner | 6 | 89.00awarded supplier | 94.50 | 86.50 |
| Folder | 120 | 2.40 | 2.15awarded supplier | 2.60 |
0.00lowest price0.00entered by buyer on behalf of supplier
Printer toner awarded to Supplier A: Supplier C's quote was taken by phone and its delivery time is longer.
Example data. Prices are invented.
Order, receipt, invoice
The approved result produces a purchase order, which is sent to the supplier; the supplier accepts it, proposes changes or rejects it. When goods arrive, the receipt is recorded. The supplier enters the invoice in the portal against the order, and the system checks it line by line against the order and the receipt.
The result is one of three: matched, on hold (goods not yet received) or disputed. For a disputed invoice the supplier sends a credit note or a corrected invoice, or an accounts-payable user overrides with a written reason; that too stays in the log.
Honest limit
Tedaro does not make payments or keep the accounts. The invoice in the system is not the legal tax document; the e-qaimə in the state system is, and the system keeps only the reference to it.
| Item | Ordered | Received | Invoiced | Status |
|---|---|---|---|---|
| A4 paper, 500 sheets | 40 | 40 | 40 | matched |
| Folder | 120 | 120 | 120 | disputed |
Price is above the accepted price on the order.
Supplier portal
A supplier enters by invitation only. A one-time sign-in link arrives by email (valid for a limited time), then the supplier enters a 6-digit code sent by email. The portal works comfortably on a phone: submit a quote, confirm an order, send a delivery notice and an invoice. Delivery notice and invoice: Coming soon. A supplier needs no registration or password to take part. One email address sees invitations and orders from every buyer company that has invited it.
Honest limit
Email is the supplier's only factor; if a mailbox is compromised, the supplier account is at risk. Matching against the order and receipt (coming soon) limits the damage.
Code
Working with your ERP
You do not change your ERP. Tedaro connects to it. Tedaro works in two modes. Same screens, different split of responsibility.
Requests, approvals, budgets, orders, goods receipts and invoices run in Tedaro. The full procurement cycle works without waiting for an ERP.
Requests, orders and budgets stay in the ERP. Tedaro runs the tender and RFQ, the supplier side, sending and confirming orders, delivery notices and invoice matching, and returns the results to the ERP. The last two: Coming soon.
| Area | ERP | Tedaro |
|---|---|---|
| Purchase request and its approval, budget | ERP | - |
| RFQ, tender, comparison, award proposal | - | Tedaro |
| Order content and approval | ERP | Read from the ERP |
| Sending the order to the supplier and its confirmation | - | Tedaro |
| Goods receipt, returns | ERP | Read from the ERP |
| Invoice intake and matching | - | Tedaro (only the status goes to the ERP)Coming soon |
| Payment, accounting | Your systems | Not handled |
Honest limit
In integrated mode Tedaro relies on the ERP's request and order approvals and goods receipt postings; it cannot verify them.
We will show how it fits your ERP in the demo
Security and audit
This section is for the person responsible for IT. Each item follows from how the system is built.
API and portal: encrypt only
Opening process: the only one that decrypts
Audit log (example rows)
| # | Role | Action | hash |
|---|---|---|---|
| 118 | Supplier | bid.submitted | 7c1e…b04f |
| 119 | System | event.closed | a93d…11c7 |
| 120 | Committee member | opening.confirmed (1/2) | 52f0…9e3a |
| 121 | Committee member | opening.confirmed (2/2) | e6b8…0d45 |
Tamper-evident, not tamper-proof
The audit chain makes changes detectable. It does not make them impossible.
Honest limits
Deadlines use the server clock; the emailed receipt is the evidence.
Honest limits
Tedaro does not provide a qualified electronic signature (ASAN İmza). It suits private procurement, not state tenders.
Bring your IT specialist to the demo for security questions
No. In integrated mode, requests, orders and budgets stay in the ERP; Tedaro runs the tender, the supplier side and invoice matching, and returns the results to the ERP. If you have no ERP, Tedaro runs this cycle itself. We go through fit with your specific ERP together in the demo.
You send the invitation. There is no password and no registration: an email link and a 6-digit code.
In a tender, bids stay encrypted until the deadline, and only a separate opening process can decrypt them, after two committee members confirm.
No. Tedaro does not provide a qualified electronic signature (ASAN İmza). It is for the internal procurement of private companies, holdings and organisations that run tenders.
No. Payments, ledger postings and the legal tax-document role of the invoice are outside Tedaro. The system shows invoice status (for example matched, disputed) and keeps the e-qaimə reference.
Azerbaijani and English; each user chooses. The base currency is the manat; there are fields for VÖEN and the e-qaimə reference.
Approval rules are built by amount, category and department, with conditional steps and delegation. Values such as the minimum number of quotes, the tender threshold and matching tolerances are your company's settings. In the demo we configure them to your process.
An ONYX product
In the demo we walk through your procurement process, from request to invoice, with example data, and show how it works with your ERP. Your IT specialist is welcome to join.
Your details are used only to contact you about the demo.